Hinshaw & Culbertson LLP, a national law firm with over 20 offices in the United States, 400 lawyers and 1,000 personnel, has an excellent opportunity for an administrative assistant to join our Boston office.  This is a full-time position for a candidate who can meet the duties and responsibilities, possesses the skills and competencies, and has achieved the qualifications and experience listed below:

Duties and Responsibilities

•Type, edit, e-file pleadings and compose correspondence, including letters, memoranda and other documents, as well as create Excel spreadsheets and charts.

•Update and maintain databases (i.e. e-mail lists, iCreate info, client matter lists, tickler and matter lists).

•Interact with clients, visitors and attorneys/staff from other Hinshaw offices via phone, e-mail and in-person.

•Open new files, run conflicts checks, and maintain all client and general files via iManage.

•Make appointments and travel arrangements; maintain calendar and deadline reminder system.

•Assist partner and billing department in processing monthly client invoices.

•Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Skills and Competencies

The ideal candidate must have excellent organizational and communication skills, interpersonal and customer service skills and the ability to interact effectively and professionally with management, staff and external entities including clients of the firm, be detail-oriented, and able to prioritize their workload. The successful candidate must be dependable, a self-starter, with a “can do” attitude, able to work independently, have working knowledge and experience in e-filing in both state and federal court systems.  Proficiency in  running conflicts, file opening and closing, billing, and running files through on-line/web-based systems for managing cases (such as CounselLink, Serengeti Legal Tracker and/or Ascent), and proficiency in Excel are necessary. Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook); must be able to maintain a high degree of confidentiality, and consistently produce high-quality work product.

Qualifications and Prior Experience

The successful candidate will have 5+ years of litigation experience as a legal administrative assistant.  Knowledge of consumer financial services litigation is a plus, as is experience with current local, state and federal court filing requirements, including e-filing in Massachusetts, Connecticut and Rhode Island state and federal courts.

Hinshaw is a traditional, yet innovative and diverse firm where our people are the highest priority.  Hinshaw offers competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.