| Title: | Client Billing Coordinator |
|---|---|
| ID: | 731228973 |
| Department: | Staff |
| Location: | Other (see listing details) |
| Salary Range: | Estimated $55k-$80k annually. |
| Salary Range *Note*: | Any offered salary is determined based on internal equity, internal salary range, market data, applicant skills, relevant experience, degrees, or certifications. This estimated range is specific to Illinois and not applicable to other locations. |
| Workplace Type: | Remote |
Location: Flexible and in any state where the firm has an office (with the exception of NY and CA).
Position Summary:
The Client Billing Coordinator is responsible for managing the complete billing cycle for an assigned portfolio of attorneys and clients in a fast-paced, multi-office Am Law 200 environment. This role works closely with attorneys, legal assistants, and finance personnel to ensure accurate, timely, and compliant client invoicing while adhering to firm policies and outside counsel billing guidelines. The ideal candidate demonstrates exceptional attention to detail, strong analytical skills, and the ability to manage high-volume billing in a deadline-driven setting.
Duties and Responsibilities:
- Manage the full billing lifecycle for assigned attorneys and clients.
- Prepare, review, edit, and finalize monthly prebills and client invoices.
- Review attorney time entries and expenses for accuracy and compliance with client billing guidelines.
- Process billing adjustments, write-offs, write-downs, and time transfers with appropriate approvals.
- Maintain compliance with Outside Counsel Guidelines (OCGs) and client-specific billing requirements.
- Collaborate with attorneys, legal assistants, accounts payable and receivable, client intake and eBilling teams to resolve billing issues promptly.
- Respond to attorney and client billing inquiries professionally and efficiently.
- Generate billing, WIP, and financial reports for attorneys and management.
- Assist with month-end and year-end billing deadlines to support revenue achievement goals.
- Ensure confidentiality of client financial information and compliance with firm policies.
- Identify opportunities to improve billing processes and operational efficiencies.
Qualifications
- Associate degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
- 3–5+ years of legal billing experience in a law firm; Am Law 100/200 experience strongly preferred.
- Experience with Aderant legal billing system.
- Working knowledge of electronic billing platforms and client billing guidelines.
- Advanced proficiency in Microsoft Excel and Microsoft Office.
- Strong analytical, organizational, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet strict monthly billing deadlines.
- High degree of accuracy, professionalism, and attention to detail.
Preferred Qualifications
- Experience supporting multiple offices and high-volume billing portfolios.
- Knowledge of complex client billing arrangements, alternative fee agreements (AFAs), and split payor billing.
- Familiarity with revenue cycle management and law firm accounting practices.
Core Competencies
- Legal billing expertise
- E-billing systems proficiency
- Revenue cycle management
- Client service orientation
- Excellent time management and organization skills
- Analytical thinking
- Collaboration and teamwork
- Confidentiality and professionalism
- Continuous process improvement
Note To Agencies and Applicants: At this time, Hinshaw & Culbertson LLP will not be accepting applications submitted through search firms for this position. All qualified candidates must submit their own applications to be considered for this position.
Hinshaw & Culbertson offers a robust suite of benefits for our Staff including: Paid Time Off, a 401(k) Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, and an Employee Assistance Program.
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.
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