Legal Secretary

Hinshaw & Culbertson LLP, a national law firm, currently has a full-time employment opportunity for a Legal Secretary in our Belleville, IL office. We offer competitive compensation and an excellent benefit package.

Position Summary:
The Legal Secretary will provide comprehensive legal and administrative support to a team of attorneys.

Duties and Responsibilities:

• Types, edits and proofreads correspondence, memoranda, pleadings, briefs and other documents. Transcribes from digital dictation.
• E-Files in State and Federal courts.
• Updates and maintains databases (i.e. e-mail lists, I-Create info, client matter lists, tickler and matter lists).
• Opens, reads, and sorts all incoming mail. Opens new files, checks conflicts of interest, and maintains all client and general files.
• Interacts with court, clients, visitors and firm personnel; maintains professional appearance and attitude; maintains good public relations and customer service with clients; and maintains confidentiality of attorney-client relationship.
• Schedules appointments, meetings and makes travel arrangements.
• Maintains and manages attorney calendars, including court dates and deadlines.

Qualifications and Prior Experience:

• Minimum of 3 years of experience as a legal secretary with experience in defense litigation, personal injury and medical malpractice, including trial/arbitration/mediation preparation.
• Knowledge of both Missouri and Illinois courts systems.
• Strong communications, interpersonal and customer service skills.
• Ability to Interact effectively and professionally with management, staff and external entities including clients of the firm.
• Must have a typing speed of 65 words per minute.
• Proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint) and e-filing for State and Federal court.
• Must be able to maintain a high degree of confidentiality and have a high attention to detail.

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.