Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

The firm is seeking a highly organized and proactive Marketing & Business Development Coordinator to join our growing Marketing & Business Development team. This entry-level role plays a key operational support function, helping to coordinate marketing and business development activities, manage intake workflows, and support the execution of firm events and sponsorships.

The Coordinator will serve as a central point of coordination for inbound requests and marketing activity, while also supporting logistics for events, promotional items, and sponsorships. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys organizing processes, and takes pride in supporting high-quality execution behind the scenes.

Candidate may work fully remote and must reside in one of the following states: AZ, CA, DC, FL, IL, IN, LA, MA, MD, MN, MS, MO, NJ, NY, PA, RI, TX, VA or WI.

Responsibilities:

Marketing Activity & Traffic Coordination

• Monitor and manage inbound marketing requests, including oversight of shared inboxes and internal intake channels.
• Track, triage, and route requests to appropriate team members, ensuring timely response and execution.
• Maintain visibility into marketing and business development activity to support prioritization and workflow management.
• Assist in maintaining tracking tools and systems used to manage marketing requests and project intake.

Event & Sponsorship Logistics Support

• Provide logistical support for internal and client-facing events, including coordination of venues, catering, materials, and attendee communications.
• Assist with hotel sourcing, room blocks, and travel coordination for firm events.
• Support the execution of firm sponsorships, including registrations, materials preparation, shipping, and on-site coordination when applicable.
• Help ensure events and sponsorships are delivered seamlessly and aligned with firm standards.

Marketing Communication

• Assist with drafting, editing, and formatting marketing and communications content, including website copy, attorney bios, practice descriptions, announcements, and other firm materials.
• Support the maintenance and ongoing updating of attorney biographies, practice group descriptions, and other profile content, ensuring accuracy and consistency with firm standards.
• Assist with website content updates, including uploading, formatting, and maintaining content within the firm's content management system.
• Review content for grammar, spelling, style, brand consistency, and adherence to firm communication standards before publication or distribution.
• Support the production and distribution of newsletters, client alerts, invitations, and other email communications.
• Assist in maintaining marketing content libraries, templates, and collateral repositories to ensure materials remain organized and current.

 

Promotional Items & Vendor Coordination

• Coordinate sourcing, ordering, and delivery of promotional items in support of events, sponsorships, and firm initiatives.
• Manage inventory of branded materials, including tracking usage and maintaining appropriate stock levels.
• Support custom promotional item orders, working with vendors to ensure quality, branding consistency, and timely delivery.
• Maintain vendor relationships and assist in identifying cost-effective solutions.

Team Collaboration & Operational Support

• Work closely with Marketing & Business Development team members to support cross-functional initiatives.
• Provide administrative and project support to ensure efficient execution of marketing programs and events.
• Participate in team meetings and contribute to process improvements and team efficiency.

Qualifications:

• Bachelor’s degree preferred; relevant coursework or internships in marketing, communications, or business a plus.
• 1–2 years of experience in a law firm or professional services environment preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and commitment to producing high-quality work.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with CRM or marketing tools a plus.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong interpersonal skills and a service-oriented mindset.
• Discretion in handling confidential information.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Equal Opportunity Statement
We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.