Hinshaw & Culbertson LLP is a leading national law firm with over 20 business centers in the United States. With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority.

Our Rockford office is looking for an experienced legal secretary to provide high-level support to three attorneys, which will provide variety and a great opportunity to work with a terrific team at a wonderful law firm.

Essential Functions Include:

• Types, edits, files and may compose correspondence, including letters, memoranda, pleadings, and other documents. Transcribes dictation and/or edits handwritten documents.
• E-files documents with state and federal courts.
• Updates and maintains databases (i.e. e-mail lists, I-Create info, client matter lists). Records court dates, deposition dates, etc. on daily calendar.
• Screens telephone calls and/or takes messages when needed. Opens, reads, and sorts all incoming mail. Opens new files, checks conflicts of interest, maintains all client and general files.
• Greets clients and visitors; maintains professional appearance and attitude; maintains good public relations and customer service with clients; maintains confidentiality of attorney-client relationship.
• Makes appointments and travel arrangements; processes expense reimbursements; and maintains calendar and deadline reminder system.
• Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
• Ensures attorney timesheets are completed.

Ideal candidate will have a minimum of 3+ years of experience as a legal secretary in litigation with experience in insurance defense preferred; working knowledge and experience in e-filing in both state and federal court systems; strong organizational skills with an exceptional attention to detail; strong communications, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm. This individual must have a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook); must be able to maintain a high degree of confidentiality; and consistently produce high-quality work product.

We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

Note To Agencies and Applicants: At this time, Hinshaw & Culbertson LLP will not be accepting applications submitted through search firms for this position. All qualified candidates must submit their own applications to be considered for this position.