Immigration Project Analyst

Overview

The firm’s Immigration Group seeks a highly organized, detail-oriented Immigration Project Analyst to manage end-to-end immigration case lifecycles for a sophisticated corporate and individual client base. The ideal candidate brings deep knowledge of nonimmigrant and immigrant visa processes, and the judgment to operate with appropriate autonomy in a mid-size law firm environment. This role partners closely with attorneys, clients, paralegals, administrative staff, HR stakeholders, and foreign nationals to deliver best-in-class service, and drive matter progress and processes from intake through post-approval.

Key Responsibilities

The Immigration Project Analyst will be responsible for the full spectrum of case management activities, including driving process improvements for matter intake, eligibility assessment, document collection, preparation, filing, and post-filing follow-up across a range of employment-based and family-based immigration matters. Core responsibilities include:

• Manage high-volume dockets and workflows for NIV and IV matters.
• Perform periodic audits of all open matters to ensure matters are progressing appropriately and closed where necessary.
• Prepare monthly case reports for review by attorneys and paralegals.
• Partner with attorneys to assess case flows and project preparation.
• Develop processes to ensure the tracking of critical dates and maintain accurate matter records in firm-approved case management systems; ensure timely filings and renewals; manage RFE and NOID responses under attorney supervision, including evidence gathering and drafting support.
• Support consular processing and global mobility matters by liaising with foreign counsel and coordinating visa appointments, document legalization, and travel planning as needed.
• Work with administrative staff to develop processes to ensure proper submission of immigration filings with the appropriate government agencies.
• Monitor regulatory updates, policy changes, and processing trends; incorporate best practices into workflows and share updates with the team and clients.
• Uphold the firm’s data security and confidentiality protocols; ensure strict compliance with immigration regulations, ethical rules, and client outside counsel guidelines.
• Contribute to process improvements, knowledge management, checklists, and templates to drive efficiency and consistency across the practice.
• Work with attorneys to develop and lead paralegal training programs

Qualifications

• Bachelor’s degree required
• 3+ years of substantive U.S. business immigration experience in a law firm or corporate immigration setting, with direct ownership of NIV/IV caseloads.
• Demonstrated expertise preparing H-1B, L-1, TN, E-1/E-2, O-1, PERM, I-140, and I-485 filings; consular processing experience strongly preferred.
• Proficiency with immigration case management platforms and standard productivity tools; strong aptitude for learning new systems.
• Outstanding client service orientation with the ability to communicate complex concepts clearly, professionally, and empathically to diverse audiences.
• Strong project management discipline: ability to prioritize competing deadlines, manage high volumes, and drive matters to completion with minimal supervision.
• Proven teamwork and collaboration skills within cross-functional, multi-office environments; comfort working with senior stakeholders and high-profile clients.
• Fluency in English required; Spanish language proficiency is a plus.

Key Competencies

• Analytical rigor and issue-spotting; anticipates risks and proposes solutions.
• Results-driven with a bias for action and accountability for timelines.
• Process excellence mindset with continuous improvement orientation.
• Professional judgment, discretion, and integrity in handling sensitive information.
• Cultural competence and empathy in client interactions.

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.